Contract management system

22 February 2019

As well as demonstrating the full scope of its contract management system, Templa will be showcasing a number of features at the Cleaning Show. 

Employee Portal is a two-way communication system between company and staff that allows staff to view payslips and P60s, see a noticeboard with both company-wide and individually targeted notices, view key company documentation, submit and receive authorisation for holiday requests, view their holiday calendar and view personal data with a facility to request amendments. Employee Portal is available standalone or fully integrated to TemplaCMS Pay, Workflow and Document Management.

Standard Time & Attendance Integration links TemplaCMS with the full range of on-site T&A hardware technologies, from biometric and one-time-password devices, through to a mobile app or SIM and client phones. Data from the T&A system in the Cloud is delivered in real-time to the TemplaCMS timesheet environment, available to operations managers and payroll staff 24/7. Alerts are sent automatically, for example no-shows or late attendance. Reconciliation control is provided for managers between hours worked and contracted hours on the timesheet.

Supplier e-trading offers EDI (Electronic Data Interface) between a contractor’s and a janitorial supplier’s purchase order and sales invoicing systems – removing the need for extensive manual intervention in the key stages of order raising, approval, order capture, contractor invoicing and client recharging. Product budgets by site, as well as supplier prices, are all pre-loaded to TemplaCMS. A system generated purchase order is then auto-transferred to the supplier via EDI, where it creates a sales order. Delivery confirmation triggers a supplier invoice, which auto-transfers to the contractor’s system for automatic matching with the purchase order. Finally, a client invoice is automatically created for any rechargeable items.

Stand A23