Simplifying the digital landscape for facilities management

Asckey specialises in facilities management software and has been supporting and developing applications for the FM sector for over 25 years. From supporting and upgrading the WIMS task management system within the NHS to developing our own fmfirst Estates CAFM software. We’ve been continually developing our product portfolio to support the growing responsibilities of facilities managers. 

Computer-Aided-Facilities-Management software (CAFM) 
There are many CAFM software solutions on the market but what Asckey pride themselves on is always keeping the client in mind. This was the drive behind becoming ISO9001:2015 (Quality) and ISO27001:2013 (Information Management Security) accredited as we know quality and data security are important to our clients.

Our customer-centric approach to the development of our applications is what makes it so easy to use. We ensure that each step follows a logical approach that makes it easier to navigate compared to other CAFM software providers. Intelligent Information flow and availability is at the heart of fmfirst Estates. The intuitive system design and functionality simplifies user operation with a variety of key modules which include: 

• Help-desk
• Asset, Task & PPM management
• Compliance & Document management
• Reporting.

Asckey Data Services was the first company to gain SFG20 Approved Provider status. SFG20 schedules can be integrated with our CAFM system, fmfirst Estates, giving organisations increased control over maintenance schedules and costs.

With over 500 maintenance schedules covering over 60 equipment types, subscribers can choose the specific schedules they require for the buildings and assets they manage. The SFG20 schedules will give you the optimal maintenance instructions, frequencies and required skillsets for the work required.

Task management
We recognised that our CAFM system can be too complex for the needs of some of our clients and for smaller FM providers. So, in 2020 our team developed fmfirst Tasking. This application offers an alternative, cost-effective, stand-alone task management solution to help streamline internal and external tasking processes.  

The simplified task management system helps users to better collate and analyse data. By doing so, resources can be allocated better, life cycle of assets can be extended and overall costs can be reduced. 

Put simply, it allows users to digitally manage tasks, maintenance and track/update jobs instantly. The best part is, this application can be integrated with our cleaning and survey applications. It can also be integrated with third-party applications, helping you to collect and analyse data across platforms to gain the big picture.

Cleaning audit software
Cleaning audit software allows users to digitally conduct cleaning audits in line with the National Standards for Healthcare Cleanliness 2021. Asckey’s fmfirst Cleaning application is designed to speed up the process of these audits.
fmfirst Cleaning has been purposefully built to have minimum click-through options and be an easy-to-use application. It’s also designed to automate report emails once audits have been completed with any corrective actions that are required. This method of providing instant fault reporting and the options for rectifying, allows users to take action right away.

Being a cloud-based application, you achieve cost-savings and its intuitive design makes it multi-platform and device compatible. Easy to use, ability to create audits quickly and saves you money, fmfirst Cleaning could be the software you didn’t know you needed.

Survey software
Survey software is a great addition to facilities departments who only require the collection of data for individual tasks e.g., fire risk assessments, patient feedback etc.

Asckey’s fmfirst Survey has a tailored software design meaning it can be adapted for any survey or audit type. We can build your existing templates into the application or we can create new ones to ensure you get what you need. This can include a variety of data entry options including creating conditional question sets. 

Again, our cleaning audit software can be too complex for those requiring cleaning audits outside of the National Cleaning Standards. And this is where fmfirst Survey can step in.

Facility management software removes the need for spreadsheets, brings consistency and gives the right people, the right information at the right time. It can help reduce or remove human error as work orders are less likely to be duplicated. The digital records also provide an audit trail of work that has been carried and review dates can be easily tracked.

But facilities management applications don’t have to be complicated. They should be simple enough to ensure there is a smooth transition for staff from one way of working to another.

We continue to enhance our internally-developed facilities management software based on feedback from clients. This means that we have every confidence in our software and the benefits it offers to our clients.

asckey.com