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Track cleaning machine performance

10 January 2019

How do you track performance when you have multiple cleaning machines in different locations? What systems can you put in place to monitor the equipment, optimise performance and minimise cost?

Fortunately, in 2018 the technology is available, it is tried, tested and will provide the transparency you need 24/7 to lower the total cost of cleaning. John Brill, sales director for Nilfisk explains how he sees the system working in practice.

Days gone by

In days gone by there was simply no way of monitoring how machines were used unless you had a supervisor on the ground. Even then the view was subjective, there was no data, no detail and no easy way to compare similar sites under the same contract.

Digital fleet management systems identified early on that ‘planned’ cleaning was often miles apart from the ‘actual’ cleaning. It is common to see machines underutilised in some areas whilst in others machines are overworked and incurring high service costs.

Importantly data often reveals that cleaning is not performed on all of the days contracted leaving the cleaning company open to dissatisfaction and complaint.

Knowledge sharing

Cleaning teams on the ground often know just how to get the job done and will adapt cleaning plans to improve efficiency and result. This knowledge however is rarely shared between sites. Facility layouts can also differ significantly so what works in one location may need adapting for another.

Data analysis allows you to identify all parameters and use that data to communicate with the cleaning teams. This type of non-subjective information is often better received by individuals on the ground, engaging them in useful dialogue and improving motivation.

So how does it work?

GPS software technology is installed on each machine and automatically transmits equipment operation data and location details to a secure web portal. The intuitive platform can be viewed day or night from a PC, tablet or smart phone. You can schedule reports to be sent directly to email and create alerts when a machine is moved out of a designated area. Tracking assets and avoiding theft has never been easier.

Tracked operational data includes: Machine ID, location, machine working time, time of day, operator ID, battery level and transport time.

Analysis of the data, specifically regarding consumable elements often results in existing equipment being replaced with cost effective machines more suited to the job in hand. Similarly underutilised equipment can be relocated reducing service costs and prolonging the equipment life. 

Nilfisk are one of the world's largest manufacturers of commercial and industrial cleaning equipment offering a complete and affordable solution to all cleaning challenges.